Section 1. The President shall preside at all meetings of the club, Executive Board, and the Executive Committee and shall be a member ex-officio of all committees and shall perform other duties usually pertaining to the office. The President will also work directly with the Sterling Athletic Director and be the primary liaison between Sterling Classical School and the club.
Section 2. The Vice-President shall act as aid to the President and shall perform duties of the President in the absence of that officer and serve as point of contact for all standing and special committees.
Section 3. The Secretary shall keep a record of all meetings of the club and of the Executive Board meetings, shall manage and keep an accurate tally of the volunteer records and shall conduct the general correspondence of the club.
Section 4. The Treasurer shall be custodian of all Booster Club funds and all disbursements of these funds under guidelines listed below.
1. Expenditures in excess of budgeted amounts will not be expended without board approval.
2. Receipts and “Request for Funds” forms must e presented to the Treasurer for reimbursement. No cash advances are allowed unless the item has already been budgeted for and funds are available.
3. The Fund Raising Chairperson, the project chairperson, and the Treasurer shall be in charge of tabulating money at the end of each fundraiser. Duplicate receipts will be issued by the Treasurer with the Treasurer retaining the original and a copy given to Fund Raising Chairperson.
4. The following signatures are to be maintained on the file at the financial institution in which the checking account is located:
a. President of the Booster Club; and
b. Vice President of the Booster Club; and
c. Treasurer of the Booster Club.
All checks over $200 must have approval by two of the above and signed by the third.
5. The Treasurer will be required to keep current and accurate ledgers indicating all accounts payable. At the end of his/her term, the Booster Club shall have an organizational committee conduct an annual review of the organization’s revenues/expenditures for the prior year.
6. A financial disposition of Booster Club funds shall be presented monthly, with a financial statement given at the May meeting.
Section 5. The Secretary will ensure that all meetings are conducted according to Robert’s Rules of Order.